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Townships Should Prepare Any PennDOT Winter Road Service Agreements by Oct. 15

Friday August 16th, 2013

Townships that want to renew or establish winter road service agreements with the state Department of Transportation should notify their Penn­DOT district maintenance office. The state office should receive all agreements by October 15 to ensure that municipalities receive prompt payment.

Under these agreements, which can have terms of up to five years, PennDOT pays municipalities an annual lump sum to remove snow and ice from secondary B, C, D, and E state roads from October 15 to April 30. Townships are expected to provide the same amount of snow removal to state roads as their own.

PennDOT must approve all contracts before townships begin this winter maintenance. The department will automatically apply increases in the reimbursement rate to the township’s contract and, in the event of a harsh winter, may continue to make payments after the season.

To determine if PennDOT’s reimbursement rate will cover expenses, townships should look at the costs of purchasing salt, anti-skid materials, and other supplies and providing equipment maintenance, labor, and employee benefits.

Townships should also consider the legal ramifications of entering into such an agreement and review these contracts with their solicitor.

Fifteen percent of state roads are maintained through service agreements with townships and other municipalities.

For more information, call your PennDOT district maintenance office.