To access Treasury’s Portal, visit https://portal.treasury.gov/compliance and sign in with your login.gov credentials. The 2025 P&E Report is expected to be available on April 1.

PSATS is hosting two walkthrough webinars to guide townships through the 2025 Project and Expenditure report on Monday, April 7, from 1:00 - 2:00 p.m. and Tuesday, April 8, from 10:00 – 11:00 a.m. Please sign up for these sessions to learn the easiest way to complete the report, avoid common mistakes, and learn tips and tricks. 

PSATS Guidance

Webinar: On March 26, 2024, PSATS hosted a webinar to provide an overview of the ARP Funds, how to access Treasury’s Portal, and submitting the 2024 Project and Expenditure Report. Townships can view a recording of the webinar (passcode: uHq!^9J^) or the download the presentation slides. Please note the following updates to the portal that we did not address in our webinar presentation:

• On the project overview screen, a Yes/No dropdown will ask “have revenue replacement funds been allocated to government services and reflected in the below projects?” – as a reminder, revenue replacement is the most flexible option and all townships are recommended to create projects in this spending category.
• There are two Yes/No questions on the certification screen regarding Federal Audit Clearinghouse and Alternative Compliance Examination Engagement. These questions would only be answered as Yes if your township spent $750,000 or more in federal funds in the most recent fiscal year and would require additional steps. If your township has not done so, both answers will be No.

Portal Access: U.S. Treasury’s portal website can be accessed at https://portal.treasury.gov/compliance using login.gov account credentials (the same login and password as SAM.gov). Townships using an id.me account can access U.S. Treasury’s portal website at https://portal.treasury.gov/cares.

If you are new to your township and planning to submit the Project & Expenditure Report, you will need to create a login.gov account and be added to Treasury’s reporting portal. If the portal account administrator is still with your township, they can add users and assign roles from within Treasury’s portal. If no one at the township has access, you need to contact Treasury as soon as possible to become an administrator to file the annual report by emailing SLFRF@Treasury.gov and COVIDITrelief@Treasury.gov. Be sure to provide the email address you’re using to sign in, township, county, state, UEI number, and NEU number. Please be patient and know that it could take several weeks before you hear back!

Fact Sheet: PSATS American Rescue Plan Fact Sheet (Updated January 2024) provides guidance to townships about spending and reporting requirements. Remember, townships can use ARP funds for nearly any normal township expenses (with the exception of pension fund liability and debt) under the Revenue Replacement category. The funds can be applied to payroll, road and bridge projects, parks, administration expenses, insurance premiums, and much more. ARP funds needed to be obligated by December 31, 2024, which means they must have been spent, under contract, or under purchase order by that date.

Reporting

Project and Expenditure Report: All award recipients are required to file a Project and Expenditure Report each year by April 30. Reports cover activity from April 1 of the prior year through March 31 of the current year. Award recipients are required to continue to submit annual Project and Expenditure Reports, even if all funds have been spent. Treasury will provide closeout instructions with additional information on how to complete and provide final reports.

Report Guidance: Below are links to resources related to the annual report. Please note that these documents refer to non-entitlement units, which are municipalities with populations of less than 50,000. Most townships are classified as non-entitlement units or NEUs. 

• Login.gov User’s Guide: U.S. Treasury document showing how to login to your account and take the first steps to link your account. Please note that you need to use the very first link to login to the portal via login.gov.
• Account Validation Guide: U.S. Treasury document to explain the process for new users accessing Treasury’s portal. Please note, this process requires the account ID sent via email in March 2023 to the individual Treasury currently has on file.
• PSATS quick guide (Updated April 2023) PSATS short guide on How to File Project and Expenditure Report provides step by step instructions to townships on completing the report, including electing the standard allowance.

SAM.gov Registration

SAM.gov Renewal: SAM.gov registration is required for American Rescue Plan funds as well as other federal funding (including disaster aid). Renewals must be completed each year on the SAM.gov website. PSATS has developed this walkthrough guide to assist townships through the basic steps to renew. If you have any questions, concerns, or issues while renewing your SAM registration, please contact the Federal Service Desk at 866-606-8220.

Incorporation Information: SAM.gov may require municipalities to provide written documentation of their incorporation in order to register, renew, and apply for feral grants. The Pennsylvania State Archives has a webpage dedicated to incorporation dates and official names for all Pennsylvania municipalities organized by County. The Archives office has also prepared a guide to help municipalities to locate their incorporation documents or approved documentation.

Links to Resources

U.S. Treasury Links: Treasury has compiled many documents about the final rule and how it applies. While these documents are available on Treasury’s website, they are not all easy to find.

• FAQs: (Updated March 29, 2024) Frequently Asked Questions and Answers provided by U.S. Treasury explaining the allowable expenses and reporting.
• SLFRF Compliance and Reporting Guidance: (Updated December 2024) Provides an overview of reporting requirements for all award recipients and compliance requirements under each project category. 
• Project and Expenditure Report User Guide: (Updated April 2023) U.S. Treasury document providing a detailed explanation of the Project and Expenditure Report. Note that some of these provisions only apply to states and larger entities, not townships.